Fill Every Cancellation
Automatically
Last-minute dental cancellation? ChairFill texts your waitlist, books the first YES, and confirms—all before your front desk knows there was a gap.
Be the first to try ChairFill when we launch
👇 Try it! Click "Cancel" on any appointment
Dr. Smith's Schedule
Timeline
Waiting for activity...
Click "Cancel" to see ChairFill in action
Click the "Cancel" button on the 2:00 PM appointment to see ChairFill in action
The $70,000 Problem
Every empty chair hour is money you'll never get back.
The average dental practice loses $20,000 - $70,000/year to unfilled cancellations.
“It's Monday morning. 3 patients cancelled. That's 4 hours of empty chair time.
My Office Manager is calling through the ASAP list, getting voicemails.
By noon, we've filled one slot. We lost $1,800 today.”
— Every dentist, every week
How It Works
Three steps. Zero decisions. Cancellations fill themselves.
Cancellation Detected
PMS integration catches cancellations instantly. No scanning, no watching.
Smart Outreach
AI ranks patients by likelihood to accept. First YES wins—no double-booking.
Auto-Booked
Appointment confirmed in your PMS. Patient and practice notified automatically.
ROI Calculator
See how much ChairFill can recover for you
The Old Way vs ChairFill
See how much time and effort ChairFill saves your team
Manual Process
52-195+ minutes per cancellation
Office manager notices cancellation
5-30 min
Pulls up waitlist or recalls patients
2-5 min
Calls or texts patients one by one
10-30 min
Waits for responses
30-120 min
Manually books in PMS
3-5 min
Confirms with patient
2-5 min
ChairFill
~47 seconds, zero effort
Cancellation detected automatically
< 1 sec
5-10 best candidates identified by AI
< 1 sec
All texted simultaneously
< 1 sec
First YES wins, booked instantly
~30 sec
PMS updated, everyone notified
< 1 sec
Why ChairFill Wins
We built what other tools forgot
Automatic cancellation detection
Others require manual triggering
AI-powered patient ranking
Others text entire list blindly
Race condition handling
Others risk double-booking
Direct PMS write-back
Many require manual entry
Zero staff involvement
Others need constant monitoring
Behavioral learning
System gets smarter over time
What Office Managers Are Saying
“I used to spend my mornings calling patients. Now I don't even think about cancellations. I look up and the slot is filled. It's like magic.”
Michelle T.
Office Manager
Bright Smile Dental, Austin TX
“We recovered $4,200 last month. ChairFill costs us $299. The math is obvious.”
Dr. James Park
Practice Owner
Park Family Dentistry, Seattle WA
“I was skeptical. Another software? But this one actually does what it promises. Zero effort from my team.”
Sandra L.
Practice Manager
Hillside Dental Group, Denver CO
Simple, Transparent Pricing
Start free. Then $10 your first month. Cancel anytime.
Starter
1-2 chairs
- Unlimited cancellation fills
- SMS included
- Email support
Growth
3-4 chairs
- Everything in Starter
- Priority support
- Advanced analytics
Professional
5-8 chairs
- Everything in Growth
- Multi-location ready
- Dedicated success manager
Founding members get 50% off for life. Join the waitlist above.
Frequently Asked Questions
Which PMS systems do you support?
We integrate with 20+ dental PMS systems including Dentrix, Eaglesoft, Open Dental, Curve, Denticon, and more through NexHealth. If you use a cloud PMS, setup takes 2-5 minutes.
What happens if two patients reply YES at the same time?
Our system uses atomic locking—the first YES wins, guaranteed. The second patient gets a polite "slot just filled" message. No double-booking, ever.
Is this HIPAA compliant?
Yes. All data is encrypted at rest and in transit. We sign BAAs with all customers. Patient data never leaves our secure infrastructure.
Can I customize the SMS messages?
Yes, you can personalize templates while keeping the response format consistent. We also support configurable texting hours to respect patient preferences.
What if I want to cancel?
Cancel anytime from your dashboard. No contracts, no penalties. Your data is exported and deleted within 30 days.
Be First to Fill Every Chair
Join our founding member waitlist. Get 50% off for life and priority access when we launch.
Be the first to try ChairFill when we launch